Payne County Commissioners Change Course on Courthouse Roof Project

The Payne County Board of Commissioners is reviewed a quote from Coryell Roofing to repair the courthouse roof, with discussions centered on potentially expanding the project to include additional sections of the building.

During Monday's regular meeting, Coryell Roofing representatives presented their proposal for installing a Duro-Last layover roof system on the highest level of the courthouse roof.

"This is an edge to edge, deck to sky roofing assembly warranty," Kelly Coryell told commissioners. "We'll basically be installing that mechanically fastened across the duration of the roof system."

The proposed system includes a 20-year no-dollar-limit warranty from Duro-Last plus an additional 10-year extended warranty from Coryell Roofing, effectively providing 30 years of coverage.

Commissioner Zach Cavett asked if the company could provide quotes for other sections of the courthouse roof.

"It probably be most effective if you guys give us quote on the other levels, do them together and use them all at once," Cavett said.

Coryell representatives agreed to assess additional areas of the courthouse roof, including a lower section and the breezeway connecting to the jail, and provide comprehensive pricing.

"We're going to go visit the site after this," Coryell said. "I've been to say maybe in the next seven to 10 days, give or take, we could probably get a rush on it and get something up y'all here in timely [fashion]."

The roofing system features a white PVC membrane that is up to 86% UV reflective, providing energy efficiency benefits. It also includes a recovery board that Coryell describes as critical to the system's durability.

"A school district just outside of Houston, Newton ISD that we installed, it's been about a year ago now, but basically about six months after it was installed, it got hit by four and a half inches of roughly average size hailstones. And it did not damage that roof whatsoever," Coryell said, highlighting the system's resilience.

Commissioners took no formal action on the roofing quote but directed Coryell representatives to provide additional estimates for the expanded scope. Commissioner Seth Condley, who oversees county buildings, will coordinate with the company on the project.

The board also approved membership in The Oklahoma Purchasing System (TOPS), an interlocal cooperative agreement that provides access to pre-approved vendors for construction-related materials and services.

County Approves Radio Tower Agreement with Perkins

The board approved a site lease agreement with the City of Perkins that allows the county to install radio communications equipment on a city-owned water tower.

Under the agreement, the Payne County Sheriff's Office will provide free dispatch services to Perkins in exchange for waived tower rental fees.

"They're waiving the tower rental fee in exchange for the sheriff offering free dispatch services," Cavett explained.

The agreement has a one-year term with automatic renewal for up to five additional one-year terms unless either party provides 30 days' notice of non-renewal.

Sherrif Joe Harper, said he would deliver the signed agreement to Perkins officials and is working on similar arrangements with other municipalities.

"As soon as you get the Perkins agreement signed, I'll go get that stamped. And I'll get that to Perkins," Harper said.

Radio System Upgrades Progressing

Harper also provided an update on the county's radio system upgrades, reporting that equipment installation is underway.

"They're picking up equipment in an hour or so. Looking at the store site to get that up and running," Harper said. "They're supposed to be in sometime this week to start putting our mobile units [in the patrol cars]."

The radio system improvements aim to enhance emergency communications across the county, with agreements being finalized with multiple municipalities to improve coverage.

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Health Department Renovation Project Moves Forward

In other business, the board approved a construction manager agreement between Miller-Tippens Construction. and the county for renovations at the Payne County Health Department's Stillwater office.

Kyra Penny from the Health Department explained that Miller-Tippens will serve as the construction manager for the approximately $3 million project.

"We interviewed several companies and that kind of seemed like the standard we were actually able to negotiate them down. Their initial offer was 10% and we were able to negotiate down to 8," Penny said, referring to the 8% fee Miller-Tippens will charge for construction management services.

The project involves renovating the existing two-story structure, approximately 23,500 square feet, and adding a storm shelter. Work is expected to begin within the next couple of months.

"Hope to get underway within the next couple of months and bid all of it out and get started," Penny said.

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